Privacy policy

The Cole Charitable Trust acts as the data controller for any data held by the Trust.

The Cole Charitable Trust asks for contact information from each applicant. The information requested includes a contact name, email address, address for correspondence and a telephone number. The data received are considered personal data if they can be used to identify an individual (e.g. but not if they are generic to the charity (

The personal data held will be used to contact the applicant regarding their request for a grant on a legitimate interest basis.

The paper records of personal data will be held for six years, and computer data will be held for the life of the Trust as archives. Archived data are not actively processed.

You have a right to request what data the Trust holds, and individuals can have their personal information removed from the database if requested. Please contact with any requests.


The Cole Trust is committed to protecting our visitors’ privacy and does not sell, rent, loan, or otherwise share any information about them.

Like all organisations with a website, we receive standard tracking data when you visit our site. Information from your browser, including your IP address, pages visited, the length of time you spend on our site, and files you download is recorded in our website server logs. We use and analyse these data to develop site content. However, no personal information is collected during the tracking process. We do not sell, rent, loan or otherwise share any personally identifying information or information of any kind that a user provides.

The Cole Trust provides links to external websites. Unless we expressly state otherwise, we make no representations whatsoever concerning the content or privacy policies of those sites.